Type of Risk Assessment: Football and Gym Hub Opening and Site Operations During
Covid-19 Pandemic for Washington Hub
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Activity/task |
Persons at risk |
Named hazard |
Current Controls in place |
Additional controls required to reach Residual Risk Rating |
Residual Risk Rating* |
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L |
R |
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a) Working on site |
Staff |
Corona Virus Covid-19 Transmission |
Social Distance Measures https://www.publichealth.hscni.net/news/covid-19-coronavirus Regular hand washing and sanitising. Shutters to be raised and all fire doors
open to allow for fire evacuation Social distancing and industry Gov.
Guidelines should be followed at all times. Current
measures are 1m plus rule. Sharing of workstations, phones or computers
should be limited. Handsets and interfaces should be sanitised before and
after use. Limit work where facing
colleagues is required Open windows and doors where possible to
circulate air. Air conditioning is not to be used for any
purpose. As confirmed via industry Covid-19 advice. All Air Con units can
spread bacteria and must not be used until further notice. |
To help reduce the spread of coronavirus
(COVID-19) reminding everyone of the public health advice - https://www.publichealth.hscni.net/news/covid-19-coronavirus Posters, leaflets
and other materials are available for display. https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19 Gel sanitisers available in any area where washing facilities not
readily available. Staff encouraged to protect the skin by applying personal
emollient cream regularly. Follow Catch it, Bin it, Kill it and to
avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be
made available throughout the workplace. Where possible staff should work from
separate rooms. Staff to use NHS Testing and Track and Trace systems in line
with current advice if displaying symptoms.
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4 |
1 |
4 |
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Frequently cleaning and disinfecting objects and
surfaces that are touched regularly particularly in areas of high use such as
door handles, light switches, reception area using appropriate cleaning
products and methods. Managers will take steps to review work schedules
including start & finish times/shift patterns, to reduce number of
workers on site at any one time. Also relocating workers to other tasks. Conference calls to be used instead of face-to-face
meetings where possible. Ensuring sufficient rest breaks for staff in line
with LU Staff Handbook. Where Risk Assessment identifies wearing of gloves
as a requirement of the job, an adequate supply of these will be provided. Management will promote mental health & wellbeing awareness
to staff during the Coronavirus outbreak and will offer whatever support they
can to help. Reference - https://www.mind.org.uk/information-support/coronavirus-and-your-wellbeing/ |
Rigorous checks will be carried out by line managers to ensure
that the necessary procedures are being followed. Staff to be reminded on a daily basis
of the importance of social distancing both in the workplace and outside of
it. Management checks to ensure this is adhered to. Staff to be reminded that wearing of gloves is not a substitute
for good hand washing. Line managers will offer support to staff who are affected by
Coronavirus or has a family member affected. Internal communication channels and cascading of messages
through line managers will be carried out regularly to reassure and support
employees in a fast-changing situation. PPE- Gloves issued for staff members to use at their own
discretion. Staff reminded that gloves are not a substitute for regular
handwashing. Face coverings are mandatory for customers when
transitioning through the building or being served a takeaway from the café.
Staff will be encouraged to wear basic face masks provided by LU or to use
their own face coverings. Face coverings are mandated for any cleaning activity.
Public Health guidance on the use of
PPE (personal protective equipment) to protect against COVID-19 relates to
health care settings. In all other settings individuals are asked to observe
social distancing measures and practice good hand hygiene behaviours. Regular communication of mental health information and open-door
policy for those who need additional support. |
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Symptoms of
Covid-19 If anyone becomes unwell with a new continuous cough or a high
temperature in the workplace, they will be sent home and advised to follow
the stay-at-home guidance. Line managers will maintain regular contact with staff members during
this time. If advised that a member of staff or public
has developed Covid-19 and were recently on our premises
(including where a member of staff has visited other work place premises such
as domestic premises), the management
team of the workplace will contact the Public Health Authority to discuss the
case, identify people who have been in contact with them and will take advice
on any actions or precautions that should be taken. https://www.publichealth.hscni.net/ |
Line managers will offer support to staff who are affected by
Coronavirus or has a family member affected. |
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b). Travelling to and
from work |
Staff |
Corona Virus Covid-19 Transmission |
To support govt. Guidance GMs to allow staff
to stagger shift start and end times where possible. |
Staff encouraged to refer to ongoing public transport guidance. |
4 |
1 |
4 |
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c). Contractors on
site |
Staff Contractor |
Corona Virus Covid-19 Transmission |
Contractors to be allowed on site subject to
social distancing and govt guidance i.e., handwashing. |
Staff to work in separate room/ space to contractors. Use contractor signing in book. |
4 |
1 |
4 |
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d). Deliveries |
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Corona Virus Covid-19 Transmission |
Maintain social distancing when accepting deliveries Staff to wear face covering when accepting
deliveries. |
Ensure stock procedures are followed. DELIVERIES TO BE ACCEPTED VIA THE MAIN ENTRANCE AT
DOWNHILL ONLY WHEN IT IS CLEAR AND SAFE TO DO SO. IF IT IS BUSY IN RECEPTION,
WE WOULD ALLOW THEM TO BRING DELIVERIES IN VIA THE CAFÉ FIRE EXIT DOOR. |
4 |
1 |
4 |
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e). All other work
activities should use existing SOPs with added features in this risk
assessment. |
Staff Members of the public |
*See all other operational Risk Assessments
and SOPS |
*See all other operational Risk Assessments and SOPS Planned preventative maintenance plans
should be up to date including Fire Safety, Legionella, gas, electric and
alarm servicing |
*See all other operational Risk Assessments and SOPS |
Not applicable |
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f). Members of the
public on site |
Members of the public. Customers and anyone else who has contact
with the business Vulnerable groups. Staff |
Corona Virus Covid-19 Transmission |
Section a) followed. All Other Risk Assessments and SOPs and Building Checks used
i.e., Fire Evac Plans, Code Red other operations. Covid Secure Guidance followed for physical management of visitors. All visitors to sites must sign in via QR code or membership
card scanning for NHS track and trace purposes. Social Distance Measures in place and clearly signposted. Floor markings & one-way systems in place in high foot
traffic areas. Hand washing and sanitising stations available, signposted and
encouraged Gym and Football rules distributed and displayed. Sneeze guards in place at high traffic customer areas. Public in buildings should be kept moving indoors towards their
destinations where possible. Daily Cleaning regimes in place. Duty Managers to ensure all
areas of a site are cleaned before shift staff allowed to leave and building
is locked up. Frequently cleaning and
disinfecting objects and surfaces that are touched regularly particularly in
areas of high use such as door handles, light switches, reception area using
appropriate cleaning products and method. |
Clear staff management of individuals on site. Single use doorways should be used where
possible. Clear signage of current safety advice displayed. Staff to lead behaviour prompting by example. To help reduce the spread of coronavirus (COVID-19) reminding
everyone of the public health advice -
https://www.publichealth.hscni.net/news/covid-19-coronavirusPosters, leaflets
and other materials are available for display. https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19 Rigorous checks will be carried out by line managers to ensure
that the necessary procedures are being followed. Indoor queues should be limited. A
ONE-WAY SYSTEM IS IN PLACE OUT TO THE PITCHES VIA THE MAIN CORRIDORS.
FOOTBALL CUSTOMERS WILL BE ALLOWED TO EXIT VIA THE MAIN GATES TO THE CAR PARK
TO AVOID THEM COMING BACK THROUGH THE BUILDING. THIS GATE WILL NEED TO BE
STAFFED TO AVOID CUSTOMERS NOT SCANNING THEIR QR CODES. GYM MEMBERS WILL
LEAVE VIA A FIRE EXIT NEXT TO THE GYM ENTRANCE. QR Scanning will be used to track visitors on site to support
NHS track and trace if required. Any nonessential items on sites should be locked away. Site GMs should run trial staff training shifts before opening. Additional bins and refuse collections setup where suitable. Bookings and purchases should use cashless transactions where
possible. |
4 |
1 |
4 |
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Driving |
Staff Members |
Road and Vehicle Safety Corona Virus Covid-19 Transmission |
Staff to follow LU Safe System of Work, Risk Assessments and
Vehicle Checks for this task. See Driving Safety Folder in LU HQ. Staff should not share vehicles for work
business until further notice. |
Lone working and check in systems before and after journeys
required in line with existing Driving Policies. |
5 |
1 |
5 |
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Lone Working |
Staff in work |
Violence / Personal Injury or illness
untreated |
Lone working is not permitted. A staff member can meet another professional
/ contractor on site to allow access. |
Lone working is permitted where a
professional from another organisation is working on site. Where an emergency circumstance another member of staff should
be put on standby to visit site if required reason for lone working persists.
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5 |
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Administering First
Aid & Defibration |
Staff and Members of the public |
Transmission of any airborne or bodily fluid
carrying conditions. |
Only staff trained to administer First Aid and Defibrillation to
deliver First Aid and Defib Use. Code Red Procedure must be used. Walkie Talkie Communication used to communicate with team
members. Utilise PPE and mouth guards (included in First Aid Kits) to
treat or deliver CPR where advised through training. First Aid PPE issue to include: ˇ Sterile Medical Gloves, ˇ Fluid Resistant Apron / Gown, ˇ Face Mask Eye Protection Goggles/Full face
visor in addition to personal spectacles if worn. |
Staff to refresh their own individual training plans issued via
their accreditation bodies. GMs to monitor staff competence in these areas. Staff teams on site to complete internal informal peer refresh
sessions. First aid remains a crucial skill even as the country deals with
the Covid-19. St Johns Ambulance have put together advice for first aiders
to help keep yourself and those who use your facility safe. This advice can
be found here. https://www.sja.org.uk/get-advice/first-aid-advice/covid-19-advice-for-first-aiders/ Staff to report any Grassroots Football group not
prepared for First Aid to local FA. |
5 |
1 |
5 |
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Gym Use |
Staff and Members of the public |
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UK ACTIVE COVID SECURE advice followed https://www.ukactive.com/category/covid-19/ ˇ Equipment layout clearly marked ˇ Equipment sanitised between sessions. ˇ Slot Booking systems in place ˇ Cleaning Stations ˇ Additional Staff Cleaning regimes in place ˇ Reduced class numbers in place. ˇ Staff procedures to follow all SOPs and section a) & f). ˇ Changing rooms closed for members Gym Members completing workouts
following social distance guidelines are not required to wear face coverings.
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Signage in place to advise members on safety. Clear Rules and Guidance communicated with members. Bookings staggered to avoid congestion. Sharing of equipment is not permitted Current UK ACTIVE COVID SECURE GUIDES: Staff or users who display or live with someone who displays
symptoms of COVID-19 will NOT be permitted on site Hand washing/sanitising stations will be available throughout
the facility and signage will encourage their use. The total number of people in the facility at any time will be
limited. Social distancing will occur throughout the site, this includes
the spacing of equipment and putting certain areas/items out of use. Rigorous cleaning will occur throughout the facility with
particular focus on high-contact touch points. Working in accordance with
Government regulations and advice, crucially committing those measures
relating to COVID-19 will not discriminate against any customers or staff. |
4 |
2 |
8 |
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Football Use |
Staff and Members of the public |
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FA COVID SECURE
ˇ Utilise LU Hosting Football RA. ˇ Football setup as an outdoor contact sport activity. ˇ Site General Manager to act as Football Venue Covid-19 Officer
responsible for procedures and track and trace. ˇ Equipment and surfaces cleaned / sanitised regularly ˇ Use of toilets via staff admission ˇ All hirers must follow FA Guidance ˇ Staff procedures to follow all SOPs and section a) & f). ˇ Contactless bookings made in advance will be in place where
possible. ˇ All visitors must scan in to support NHS Track and Trace. ˇ Coaches and Clubs must follow FA Duty of Care guidelines
including pre-checks for players and First Aid Administration. ˇ Pay and Play open, all sessions should be pre booked.
u13s must be supervised by a responsible adult. ˇ First Aid for footballers involved affiliated training or match
play is the responsibility of the coach who must be FA First Aid Qualified
and be present with a suitable First Aid kit. ˇ Changing rooms remain closed ˇ Kick off times and bookings staggered where possible. |
Consider external sanitising stations for pitches far distance
from clubhouse. Users supervision increased. User lead hirers reminded of their
responsibilities of duty of care and supervision of minors. Where possible allow visitors to vacate all pitch areas before
admitting the next booking Staff or users who
display or live with someone who displays symptoms of COVID-19 will NOT be
permitted on site Utilise all FA Guidance http://www.durhamfa.com/news/2020/jul/20/return-of-outdoor-competitive-grassroots-football *LU must act as holding duty of care
for any LU organised football activity including pre checks and permission
from parents. Coaches and visitors reminded on FA Rules such as: ˇ Participants to self-screen before
attending ˇ Players must bring own labelled
water bottle and their own hand sanitiser. ˇ Qualified first aider with
appropriate PPE in event of having to administer 1st aid. ˇ Designated Covid-19 Officer ˇ First aid kit and PPE ˇ Covid-19 Risk Assessments ˇ Regular sanitising of equipment ˇ Regular hygiene breaks ˇ Sanitising before and after games or
training |
4 |
1 |
4 |
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ˇ Goals and fixed shared equipment to be wiped down
before and after use by user groups. ˇ Moving of goals will be managed on a site-to-site
basis. Anyone moving goals (staff or players) must wipe down posts
afterwards. ˇ FA Self Screening Checks will be required for any pay
and play or casual user groups. This will include temperature checks. |
FA Messaging to all involved in Football circulated. All those returning to competitive grassroots football must
adopt the following FA code of behaviour: Be aware of your own
personal health. If you show any of the Covid-19 symptoms you must stay at home,
inform NHS Test and Trace and seek medical advice. Be responsible. Read the guidance provided by The FA
and by your club so that you are aware of the changes to the game and what is
expected of you. This will include things like being prepared to wash your
own kit, bringing your own labelled water bottle and being aware of changes
to meet-up times. Practise good hygiene. Wash your hands regularly and before, during and after a game. Where possible
maintain social distancing. This wont always be possible in a competitive match environment
(for example when tackling an opponent) and that is acceptable. However,
before, and after a game you should maintain social distancing. Support NHS Test and
Trace. Youre likely to be asked to provide your
details so that in the event of a Covid-19 outbreak those potentially
infected can be traced. This is to everyones benefit so please co- operate. Do not spit. Spitting and the rinsing out of mouths is now a recognised
risk to health and must not be done. Avoid shouting or raising your voice if
face to face with other players. After the game. Be aware that other users may be waiting to use the
facilities. Changing rooms and showers are likely to be closed and any
socialising must follow the Governments guidance on social distancing |
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Catering |
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All Food Preparation Guides, Risk
Assessments and procedures to be followed. See Safer Food Better Business
Guides. |
Take away services can be offered on a venue-to-venue basis. Limit members of the public queuing indoors. One way system for entrance and exit required. All access to café areas via QR code system or registration
before entry. Indoor Café areas to limit numbers to ensure distancing. ONE WAY SYSTEM WILL BE OPERATED AT WASHINGTON WITH
MARKING OUT THE ROUTE FOR CUSTOMERS TO FOLLOW AND QUEUE. THIS WILL BE MANAGED
CAREFULLY AND IF IT IS FELT IT IS TOO BUSY, WE CAN ADAPT THIS SYSTEM TO HAVE
THE QUEUE START OUTDOORS AND COME INTO THE CAFÉ VIA THE FIRE EXIT DOOR. |
5 |
1 |
5 |
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Report Compiled by: |
L. Corcoran |
Date of Assessment: |
27/7/2020 |
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Site Specific Amendments: |
N Couling |
Date of Site Amendments: |
19/05/2021 |
RISK /
PRIORITY INDICATOR KEY
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SEVERITY (CONSEQUENCE) |
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RISK / PRIORITY INICATOR MATRIX |
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1. Negligible (delay only) |
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LIKELIHOOD |
5 |
5 |
10 |
15 |
20 |
25 |
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2. Slight (minor injury / damage / interruption) |
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4 |
4 |
8 |
12 |
16 |
20 |
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3. Moderate (Lost time injury, illness, damage, lost business) |
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3 |
3 |
6 |
9 |
12 |
15 |
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4. High (Major injury / damage, Lost time business interruption,
disablement) |
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2 |
2 |
4 |
6 |
8 |
10 |
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5. Very High (Fatality / Business closure) |
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1 |
1 |
2 |
3 |
4 |
5 |
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1 |
2 |
3 |
4 |
5 |
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LIKELIHOOD |
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SEVERITY (CONSEQUENCE) |
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1. Improbable / very unlikely |
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2. Unlikely |
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SUMMARY |
SUGGESTED TIMEFRAME |
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3. Even chance / may happen |
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12-25 |
High |
As soon
as possible |
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4. Likely |
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6-11 |
Medium |
Within
next 3-6 months |
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5. Almost certain / imminent |
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1-5 |
Low |
Whenever
viable to do so |
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