DURHAM CSFA: RISK ASSESSMENT for COUNTY TRIALS (January 2021)

Approximate Numbers: _________________________________________________ Teams: All DCSFA Teams

GENERAL INFORMATION

DCSFA have a series of trials as part of the process of selecting relevant County teams.

NB

ALL staff with direct contact with DCSFA teams will have been approved by the DCSFA either as a qualified practicing teacher, a retired teacher or an accredited AOTT; hold an in-date FA DBS Check Certificate and have had relevant in-date Safeguarding Training – via their individual school or a FA accredited course.

Staff accompanying teams will also be accredited by the ESFA on affiliation.

When the girls’ teams are undergoing trials there should always be at least one female member of staff present who meets the appropriate DBS and Safeguarding recommendations.

HAZARD (to whom and likelihood) Site – Group – Activity – Transport	HOW TO MANAGE IT? What procedures will be in place (controlled measures)	WHO TO BE INFORMED? Parents Staff Players
ARRIVAL TO VENUE / FACILITY CHECK	DCSFA staff to arrive early to venue to ensure everything is ok to host the session and to receive any early arrival Players. Indoor / Holding areas need to be checked where available and each coach responsible for the area they will use - will also need to check and ensure suitable and safe area for warm up. In the case of extreme conditions – sessions need to be cancelled as early as possible and communicated to all players / Parents/ Carers through contact lists.	Parents will be asked to sign an Indemnity Form giving their permission for their son/daughter to attend the trials. A letter detailing information will accompany this.	DCSFA Staff will have information from players’ Parents / Carers.	Players will be informed via their Parents / Carers of trials and will be in receipt of all information necessary.
PLAYER DETAILS	County trials forms will have contact information for a contact ON THE DAY of trials in case of injury / problems. DCSFA Staff will hold ALL pupil data including contact telephone numbers of Parent / Carers.		DCSFA Staff
PLAYER CHANGING	Players will change in their own specific area (both before and after the game) into a playing strip -numbered shirt, provided by DCSFA. Players will have their own training/warm up top. At the end of the match soiled kit will be placed in relevant bags for collection. Playing kit remains the responsibility of the DCSFA team management. Accompanying staff should not change in the same room as the players and only enter the changing room when all players have completed changing. Players will be reminded about personal belongings and informed as to security. DCSFA staff to ensure that changing rooms are locked following departure and opened immediately on arrival by the players following the game.
DURING SESSION – Injuries / Incidents	Each Coach / Team Manager will manage incidents. A first aider will be available at sessions – with access to Medical kit bag, mobile phone. Any incidents requiring treatment on the day will be recorded centrally with the DCSFA with details of the incident and record of treatment. Parents will be informed of treatment administered to all players either in person or via contact telephone numbers provided.	Parent Contact	DCSFA staff DCSFA Staff
EQUIPMENT / RESOURCES	The equipment used by coaches within the sessions are the sole responsibility of the coach leading the session – adequate attention to be made to ensure any faulty equipment is not used and discarded appropriately.		Coach/Manager
END OF SESSION / DEPARTURE	DCSFA staff to remain with players until all are collected by agreed contacts.		DCSFA Staff
PARENT / SPECTATORS	Parents may wish to stay to watch sessions which is allowed – Parents will remain in set areas a safe distance from the players / coaching groups. This will be monitored by relevant team coaches/management.
VENUE SPECIFIC	When different venues are used for trials –DCSFA staff to be made aware of and follow all local safeguarding procedures unique to the venue and any specific RA to the venue.		DCSFA Staff
COVID SPECIFIC	DCSFA has COVID specific risk assessments and procedures in place in line with the latest FA and Government guidance. Local Facility provider COVID plans and these risk assessments to be shared with the County coaches to ensure compliance with local rules, safeguarding and any specific COVID guidance. Local Facility provider COVID plans to be shared with the County coaches to ensure compliance with local rules.	Parents informed as to the expectations.	DCSFA Staff	Players informed as to the expectations.

Signed: ________________________________________________________________ Date: ________________________________